We build candidate outreach systems for recruitment companies
Our team helps you scale efficiently with intelligent prospect communication & applicant tracking solutions
Hiring in-house is slow, expensive, and they often don’t have the skills you need to make great systems up-front. With us, you get an award winning team of world-class automation experts that start working from day one.
Our Services
Attract better talent, fill positions faster, and eliminate manual outreach.
Candidate Systems
Automatic candidate acquisition system that uses AI to book meetings on your firm’s calendar.
Recruitment Systems
End-to-end workflow automation that tracks candidates from first contact to final placement with zero manual updates.
Client & Job Order Systems
Intelligent job requirement capture that instantly creates structured records and matches candidates from your existing database.
Put your outreach on Autopilot
Increase Placement Revenue
Connect with qualified candidates
Automate your entire recruitment workflow
Deliver exceptional results for clients
How it works
Free Strategy Session
Meet with our recruitment automation architect (typically +$500/hr) to analyze your current candidate outreach and job order workflows. We’ll identify exactly where manual tasks are draining your recruiters’ time and which placements you’re missing.
Automation Roadmap
Based on your agency’s specific needs, we’ll deliver a detailed implementation plan including which systems to automate first, expected placement increases, ROI timeline, and integration with your existing ATS/CRM.
System Deployment
Once approved, we’ll configure your automation workflows, connect your recruitment tools, and train your team on the new systems that will dramatically accelerate your placement rate.
FAQ
How quickly can we implement your recruitment automation systems?
Most agencies see their first automated workflows live within 2 weeks. Our complete implementation typically takes 3-4 weeks, depending on the complexity of your existing tools and processes.
Do we need to replace our current ATS/CRM to use your automation systems?
No. Our solutions integrate with your existing recruitment software. We work with all major platforms through our flexible API connections.
How do you ensure our automated outreach still feels personal to candidates?
Our recruitment automation maintains the human touch through several strategic approaches:
- Dynamic Personalization Fields We go beyond basic name insertion. Our systems analyze candidate profiles to reference specific skills, experiences, and career milestones that make each message genuinely relevant to their professional journey.
- Contextual Engagement Our outreach identifies which industry, technologies, and career stage each candidate is in, ensuring all communication feels contextually appropriate to their specific situation and aspirations.
- Segmented Communication Paths Candidates receive different message sequences based on their experience level, skill sets, and previous interactions with your firm—creating conversations that feel naturally tailored.
- Optimized Send Timing Messages are delivered at times when candidates are most likely to engage, based on their historical activity patterns and professional industry norms.
- Recruiter Voice Preservation We carefully maintain your recruiters’ authentic communication style and personality in all automated sequences, ensuring consistency with any human follow-up conversations.
- Quality Control Process Every automated sequence undergoes rigorous testing with real candidates. We continuously refine messaging based on response data to maintain high engagement rates and positive candidate feedback.
The proof is in the results: our clients typically see 3-5× higher response rates compared to generic outreach, with candidates frequently commenting on how refreshingly personalized the communication feels.
How do I know if automation is right for my business?
Your recruitment agency is ready for automation if you’re experiencing any of these signs:
- Time Drain Indicators: Your recruiters spend more than 2 hours daily on repetitive tasks like data entry, sending follow-up emails, or updating candidate statuses across different systems.
- Growth Bottlenecks: Your team is making placements, but scaling means simply hiring more recruiters rather than increasing individual productivity.
- Database Underutilization: You have thousands of candidates in your ATS/CRM, but rarely leverage this existing talent pool for new job orders.
- Inconsistent Follow-Up: Promising candidates fall through the cracks because manual follow-up processes are inconsistent or dependent on individual recruiter habits.
- Communication Delays: Your response time to new candidates or client job orders exceeds 24 hours due to workflow limitations.
- Workflow Fragmentation: Your team constantly switches between LinkedIn, email, ATS, job boards, and calendars, creating inefficiencies and data entry errors.
If you recognize three or more of these challenges, your agency would significantly benefit from our recruitment automation systems.
What makes your automation services different?
- Recruitment Industry Specialists Unlike general automation agencies, we exclusively serve recruitment firms with systems designed specifically for candidate acquisition and job order management workflows.
- Results-Driven Implementation We measure success by your increased placements and revenue—not just by building technical systems. Every automation we create directly impacts your bottom line.
- No-Code Solutions That Scale Our automations don’t require developer maintenance. Your team can adjust parameters and expand functionality as your agency grows without additional coding or technical expertise.
- Seamless Multi-Platform Integration We connect all your recruitment tools—ATS, CRM, email, LinkedIn, job boards—into cohesive workflows that eliminate data silos and manual transfers between systems.
- Recruitment Workflow Expertise With deep industry knowledge, we understand the nuances of candidate acquisition, client management, and placement acceleration that generic automation agencies simply don’t grasp.